Administrative Secretary

General Overview
Candidate will serve as Administrative Secretary to the Director of the Program in Education, Afterschool and Resiliency (PEAR) to manage scheduling, meeting preparation, correspondence and all other tasks to support the work of the Director.

Job Description

• Manage Director's calendar, including the initiation of meetings and setting up conference and Skype calls.
• Answer e-mails and correspondence.
• Plan for conferences and make travel arrangements for Director (and other employees when necessary).
• Schedule meetings and events and coordinate logistics and materials.
• Coordinate the preparation and mailing of recommendation letters and forms.
• Submit reimbursements for Director.
• Assist in creation of reports and PowerPoint presentations, preliminary graphic design.
• Assist in preparation of publications (articles and papers), prepare endnotes/bibliographies.
• Maintain Director's filing system, hard copy and digital.
• Keep schedule of deadlines.
• Communicate decisions regarding projects to staff members.
• Transcription, first draft of minutes preparation.
• Manage copier service as needed, and other miscellaneous office management tasks.
• Other duties as assigned.
• This position includes no supervisory/oversight responsibilities for staff or interns.

• B.A. or M.A required. Degree in a related field (psychology, education, public health, or secretarial track) preferred.
• At least 5 years experience.
• Proficiency in MS Office applications, including PowerPoint and Excel.
• Attention to detail, ability to show initiative and flexibility, meet deadlines, work independently and manage multiple priorities.
• Excellent communication, writing and editing skills.
• Flexibility necessary as job is very busy.
• Strong communication and people skills, as well as analytical and problem solving skills, will be helpful.

To Apply
Apply online at http://tinyurl.com/b5lrdge, or visit the McLean Hospital jobs database and search for Job ID 2236822. Applications accepted immediately.

General Overview
Program Coordinator for PEAR Impact will assist with a broad range of day-to-day operations across multiple PEAR Impact contracts.

Job Description

• Assist Manager of Training & Education Services to insure compliance with PEAR Impact contract timelines and deliverables.
• Coordinate logistics for multiple training networks and sessions (space, AV equipment, food, supplies, materials etc.).
• Support online learning networks - monitor discussion groups, post information as needed to address questions, post frequently to keep site updated.
• Assist in the creation and production of training materials (slides, handouts, trainer guides and other accessory learning materials).
• Assist in the creation and development of promotional materials for new products and programs.
• Maintain and update promotional and informational materials.
• Assist in the development of new training/intervention products and tools.
• Maintain and update PEAR Impact content and announcements on pearweb.org.
• Assist instructional designer by providing necessary research in specific content areas.
• Coordinate and facilitate webinars for training sessions and other presentations/discussions.

Skills:

• Project management experience.
• Research experience.
• Excellent writing and communication skills.
• Proficiency with Microsoft Office: PowerPoint, Excel, Word.
• Some experience with graphic design.
• Familiarity with Apple computers.
• Must be highly organized, detail-oriented, able to juggle multiple competing deadlines.

Qualifications

• At least 4 years work experience.
• Bachelor's degree in related field (education, social work, public health, curriculum design, child development) required, Master's degree preferred.

To Apply
Please submit resume and cover letter online at http://tinyurl.com/pear-coordinator. Applications accepted immediately.

General Overview
The Program in Education, Afterschool & Resiliency (PEAR) is seeking a Program Administrator for its RALLY direct service program, to provide prevention services to middle school students at several Boston Public Schools. The successful candidate will bring a balance of clinical expertise, group leadership, systems management, and organizational skills to this dynamic position.

The Administrator will coordinate and provide school-based socio-emotional support services to students who have been targeted for Acceleration Academies at selected Boston Public middle schools, and oversee Prevention Practitioners (graduate students from area universities).

Job Responsibilities

• Coordinate administration of PEAR's Holistic Student Assessment to all students at selected middle schools, including collection of informed consent from parents and guardians, administration of assessments, distribution of student profiles, and consultation to school staff about results.
• Identify students to receive RALLY services using student’ s academic testing scores, Holistic Student Assessment results, and existing student support team members’ evaluations.
• Provide one-on-one mentoring weekly to selected students.
• Coordinate and lead RALLY small groups for selected students.
• Organize family outreach promoting student involvement in RALLY, and attendance at Acceleration Academy. Promote and facilitate students' connection to summer learning programs and enrichment activities.
• Provide socio-emotional support to select students during Acceleration Academies (February and April vacation weeks).
• If necessary, provide crisis intervention consultation and assistance to select students, following each school’s protocol for crisis reporting.
• Provide on-going consultation and assistance to teachers and staff about the progress and growth of participating students. Serve on student support teams and attend weekly service team and/or teacher’s meetings when appropriate.
• Develop and enhance program materials and communications for school staff, administrators, parents and students as needed.
• Coordinate with RALLY service providers at other sites.
• Participate in preparation of evaluations and reports.
• Participate in planning for and training of graduate student interns (henceforth, RALLY practitioners), including coordination and facilitation of weekly site meetings.
• Serve as on-site supervisor to RALLY practitioners.
• Oversee weekly clinical supervision for RALLY practitioners with appropriate clinicians.
• Facilitate graduate advisor site visits and intern evaluation meetings.
• Participate in planning and facilitation of PEAR Impact training for school staff.
• Develop and enhance materials as needed.

Requirements

• Masters Degree in Social Work, Psychology, or related field
• Minimum 2 years clinical experience working with youth
• Familiarity with public school setting and community resources
• Experience with holistic youth assessment and program evaluation
• Excellent communication skills
• Highly organized
• Self-directed and team-oriented
• Spanish language skills desirable

To Apply
Submit resume and cover letter online at http://tinyurl.com/d3v29w5 or go to the McLean Hospital jobs database at http://www.mclean.harvard.edu/employment/opportunities/ and conduct an Advanced Search for Job Opening ID 2241380